Administrative Editor for History Workshop Journal

The editorial collective of History Workshop Journal are looking for a part-time administrator to manage the administrative and financial functions of the journal’s editorial process. The job will require an average of eight hours a week, with the possibility of overtime. Pay will be on Grade 6 of the University of London academic/support staff scale: £18.00 hourly.

The post-holder will:

  • Distribute new editorial submissions to the editorial collective according to subject specialism; monitor editor comments and timescales; collate editors’ responses; and correspond with authors and potential authors;
  • Manage the transition to a digital system for submissions (Scholar 1);
  • Attend to HWJ finances, including all banking and book-keeping. This includes the payment of invoices, the preparation and submission of the monthly payroll, and the annual HWJ This also includes playing an active role in decisions regarding short- and long-term investments under the guidance of HWJ’s Treasurer, and liaising with the accountants;
  • Organize and attend editorial and general meetings of the editorial collective (approximately every six weeks); prepare and distribute minutes of the meetings;
  • Liaise with the journal’s publisher, Oxford University Press (OUP), on general matters and those pertaining to sales, distribution and promotion;
  • Advise authors about image and other permissions, and liaise with OUP about this;
  • Liaise with History Workshop Online Fellows about up-coming HWJ content for promotion;
  • Prepare and submit HWJ’s annual report to the Charity Commission;
  • Make regular collections of mail from the London post office box

HWJ are looking for someone who:

  • Has substantial administrative experience and is very organized;
  • Can work independently;
  • Has excellent IT skills; Knowledge of Scholar One, or an equivalent submissions system, would be useful.
  • Has experience of basic accounting;
  • Can attend monthly afternoon and occasional evening/weekend meetings in London;
  • Has good oral and written communication skills;
  • Has an interest in history and academic publishing

Applicants should send a single Word or PDF document containing:

  • A CV (maximum two pages);
  • Names and contact details of two referees;
  • A covering letter (maximum one page) outlining experience and suitability.
  • This should be sent to by the 5th March

All applicants who are shortlisted will be contacted by the 12th March. Interviews will be held in London on the afternoon of the 16th March.

Any inquiries should be sent to

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